Ethical Management
BenQ Materials has established a comprehensive Anti-Bribery and Anti-Corruption Policy, which is incorporated into the company's Code of Integrity approved by the Board of Directors. This policy explicitly prohibits all forms of bribery and improper benefits, including directly or indirectly offering, promising, soliciting, or accepting cash, gifts, political contributions, inappropriate hospitality, or donations. The policy applies to directors, senior executives, employees, subsidiaries, suppliers, customers, agents, and contractors, and includes, but is not limited to, the following key elements (please refer to the full Code of Integrity for details):
- Prohibition of bribery and acceptance of bribes
- Prohibition of illegal political contributions
- Prohibition of improper charitable donations or sponsorships
- Prohibition of unreasonable gifts, hospitality, or other improper benefits
- Prohibition of unfair competitive practices
- Annual integrity, anti-bribery, and anti-corruption training for all employees and senior executives
Promoting a corporate culture and values that prioritize business integrity
Code of Conduct
In 2015, BenQ Materials established the "Integrity Management Code of Conduct for BenQ Materials Co., Ltd.," which was approved by the Board of Directors. The company also created the "Corporate Integrity Manual," and all Board members and employees are required to sign the "Integrity Declaration." The company's spirit is based on integrity as a core value, with responsibilities for rulemaking, education and promotion, complaint mechanisms, and integrity risk audits assigned to relevant departments, which report their implementation status to the Board annually.
| Promotion Work Item | Responsible Department | Execution Method |
|---|---|---|
Regulation establishment and educational promotion |
Human Resource Division |
|
Assessment and Inspection of integrity risk |
Human Resource Division | Enhance each operation process, implement responsibility allocation, and reduce occurrence of fraud through system control. |
Handling of violation of ethics |
Senior supervisors form the Major Disciplinary Committee to perform review | For major violation of integrity, the execution status is reported to the Board of Directors according to relevant regulations and operation procedure |
Integrity Education Promotion and Training
| Training Program | （Hrs） | Description | Number of Participants | Total Training Hours |
|---|---|---|---|---|
| New Employee Integrity Course (including AntiCorruption) |
0.5 |
Mandatory for all new hires |
783 |
391.5 |
| Code of Conduct Online Course (including AntiCorruption) |
0.25 |
Mandatory online course for all employees |
1,703 |
425.75 |
| Insider Trading Prevention |
2 |
Regularly conducted for managers and relevant employees |
213 |
426 |
| Trade Secret Regulation Awareness |
2 |
Promoted via internal newsletters for managers and relevant staff |
492 |
984 |
| Data Confidentiality (Personal Data Protection Act) | 1 | Mandatory for all indirect employees and department assistants | 646 | 646 |
| Anti-Trust | 2 | Targeted training for managers and relevant personnel | 91 | 182 |
Note: The above data does not include subsidiaries GENEJET, Cenefom, and Web-Pro.
Code of Conduct (including Anti-Corruption Policy) Communication and Training Results
To enhance smooth communication with suppliers, BenQ Materials has established channels for communication and complaints, as well as implemented various systems to strengthen communication efficiency and information transparency. The procurement orders explicitly state the principles of integrity and ethical cooperation, and suppliers are required to sign a commitment to integrity. In the event of any violations, contracts may be terminated, and the supplier may be permanently excluded from further cooperation.
Whistleblowing mailbox for violation of ethical conducts
Integrity@BenQMaterials.com
To implement the policy of business integrity and proactively prevent dishonest behaviors, the Company has established a Whistleblowing and Complaint Management Procedure for both internal and external individuals in accordance with the provisions of the "Code of Conduct." Please refer to the Company's website for more information and access to the relevant regulations and policies.
https://www.benqmaterials.com/tw/investors/information/16/regulations/
